Save Gmail Emails to Google Sheets

Important information lives buried in your inbox — contact details, meeting notes, order confirmations, project updates. Finding it later means scrolling through hundreds of emails.

With Add to Sheets, you can save email content from Gmail directly to Google Sheets as you read. Build organized databases of contacts, tasks, and important details without leaving your inbox.

Why Save Gmail Data to Google Sheets?

• Build contact lists — Extract names and emails from conversations
• Track tasks — Pull action items from emails into a to-do spreadsheet
• Archive important info — Save order confirmations, receipts, and details
• Manage projects — Track email threads and client communications
• Organize outreach — Log who you’ve emailed and their responses

What You Can Save from Gmail

Content Type	How to Save
Sender name	Select name → Right-click → Add to Sheets
Email address	Select email → Right-click → Add to Sheets
Subject line	Select subject → Right-click → Add to Sheets
Email body	Select text → Right-click → Add to Sheets
Date	Select date → Right-click → Add to Sheets
Attachments info	Select attachment name → Right-click → Add to Sheets
Links in email	Select link text → Right-click → Add to Sheets

For a detailed walkthrough, see our guide on saving from Gmail to Google Sheets.

Step-by-Step: Save Gmail to Google Sheets

1. Install Add to Sheets

Get the Add to Sheets Chrome extension from the Chrome Web Store.

2. Create Your Email Tracking Sheet

Set up columns based on what you’re tracking:

For a contact list:

• Name
• Email
• Company
• Phone
• Notes
• Date Added

For email logging:

• Date
• From
• Subject
• Key Details
• Action Needed
• Status

3. Save Email Content as You Read

To save from an email:

1. Open an email in Gmail
2. Select the sender’s name → Right-click → Add to Sheets → Name
3. Select their email address → Right-click → Add to Sheets → Email
4. Select any important text → Right-click → Add to Sheets → Notes

Use keyboard shortcuts to save even faster — especially useful when processing a batch of emails.

Extract Email Addresses Automatically

Instead of manually selecting individual email addresses, use the email finder feature to scan an entire Gmail page and extract every email address at once. This is particularly useful for:

• Pulling all recipients from a group thread
• Building a contact list from a newsletter
• Extracting vendor emails from procurement threads

You can also use Google Sheets as an email database — the email finder makes it easy to populate your database as you read through conversations.

For more on finding and saving email addresses, see our guides on finding email addresses in Google Sheets and finding all emails on a website.

Pro Tips for Gmail + Google Sheets

Process Emails in Batches

When catching up on email:

1. Open each email that needs action
2. Use Quick Row Entry to fill in all fields at once — From, Subject, Action Item, Due Date
3. Submit and move to the next email
4. Your to-do sheet is built as you read

Track Client Communications

For freelancers and agencies:

Date	Client	Subject	Summary	Follow Up	Status
1/20	Acme Corp	Q1 proposal	Sent revised pricing	1/27	Waiting
1/22	StartupXYZ	Onboarding	Kickoff scheduled	1/25	Active

Extract Links from Emails

Emails often contain important links — documents, meeting invites, resources. Use the Find All Links feature to extract every URL from an email thread at once, then save them to your sheet.

Save to Multiple Sheets by Category

With Add to Sheets Pro, you can use groups to save to multiple sheets simultaneously. Send a contact to both your master contact list and a project-specific sheet in one action.

Let AI Formulas Triage Your Emails

Google Sheets’ built-in =AI() formula (a Google Workspace feature, not part of Add to Sheets) can automatically process email content you save. Add AI-powered columns next to your raw data:

From	Subject	Body	Priority	Action Needed	Summary
[email protected]	Re: Q1 proposal	Thanks for sending…	=AI(“priority: high/med/low?”, C2)	=AI(“what action is needed?”, C2)	=AI(“summarize in one sentence”, C2)

Save the raw email content with Add to Sheets, and AI columns prioritize, extract action items, and summarize automatically. See our full guide on using AI formulas with saved data.

Automate Email Data Extraction

For repetitive email processing, Automations can extract structured data from emails with a single click. Build a visual workflow that pulls sender, subject, and key details automatically — no coding required.

Save Emails Faster with Quick Row Entry

With Add to Sheets Pro, use Quick Row Entry to log complete email details in one step:

1. Open Quick Row Entry from the extension
2. A form shows all your columns: From, Email, Subject, Notes, Date
3. Fill in each field from the email
4. Submit — entire row saved at once
5. Move to the next email

This turns email processing into a fast, structured workflow instead of scattered copy-paste.

Common Questions

Does this work with Google Workspace (business Gmail)? Yes, Add to Sheets works on all versions of Gmail including personal and Google Workspace accounts.

Can I automatically save every incoming email? Add to Sheets saves content when you trigger it. It’s designed for selectively saving the emails and details that matter, not bulk archiving.

Does it work with Outlook or other email clients? Add to Sheets works on any web page, so it works with web-based email clients like Outlook.com, Yahoo Mail, and others.

Can I save email attachments? You can save attachment names and details as text. The actual files stay in Gmail.

Related Guides

• Save from Gmail to Google Sheets — Detailed Gmail guide
• Find Email Addresses, Links & Images — Auto-extract emails from pages
• Use Google Sheets as an Email Database — Build a contact database
• Email Finder Chrome Extension — How the email finder works

Start Organizing Your Email Data

Stop letting important information disappear into your inbox. Install Add to Sheets and turn Gmail into an organized, searchable database.